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Privacy Policy

Last Updated: October 2026

1. Introduction

AppySolutions LLC, DBA AppyShift (“AppyShift,” “we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your information when you use our workforce management platform (“the Service”), including scheduling, HRIS, timeclock, and attendance tools.

By accessing or using AppyShift, you agree to the practices described in this Privacy Policy.

2. Information We Collect

2.1 Information You Provide

We may collect the following information when you create an account or use the Service:

  • Name, email address, phone number, and company details
  • Employee profiles and HR information
  • Scheduling data, timeclock entries, attendance records, and shift history
  • Billing information (processed securely by third-party payment providers)
  • Support inquiries and communication history

2.2 Automatically Collected Information

When you use the Service, we may automatically collect:

  • IP address and device information
  • Browser type and operating system
  • Usage data (pages visited, actions taken, timestamps)
  • Cookies and similar tracking technologies

On our public website, optional marketing analytics may use browser localStorage to keep a short-lived website session identifier, measure page views, clicks, form submissions, scroll depth, and engagement time, and connect signup events to the public page that referred them. When available from our hosting, CDN, or configured server-side or browser-side IP geolocation providers, we may store approximate country, region, city, latitude, and longitude signals. We hash IP address and user-agent values before storing them in marketing analytics tables.

2.3 Employee & Workforce Data

If you upload or manage employee information, schedules, or timeclock data, you are responsible for ensuring you have the legal right to collect and process that information. We process workforce data solely to provide the Service.

2.4 Email Sign-Ups on Our Website and Sales Contacts

  • Minimum wage change emails. If you sign up on our minimum wage map, we keep your email address, the state you chose, and when you signed up. We send one confirmation email with that state’s current minimum wage, then an email only when that state’s minimum wage changes. These emails also include a short note about AppyShift. We add a new email address to our customer relationship records as a marketing contact.
  • Signup reminders. If you enter your email address in a form on our website that starts a free trial, we keep it with the page you came from and any campaign tags in the link. If you do not finish creating an account, we may send you one reminder email, no sooner than an hour later and within 7 days. We never send a second reminder, and we send none if you already have an account.
  • Business contacts for sales. Our sales team may record business contact details, such as a business’s name, address, phone number, and website from public sources like OpenStreetMap and Google Maps, and the name and email address of the person they speak with, along with notes from the conversation. We use these details only to contact that business about AppyShift, and we keep a do-not-contact list so that a business that asks us to stop is not contacted again.

The minimum wage emails and the signup reminder each include a link to stop them. When you use it, we keep a record that you stopped so we do not email you again. To be removed from our sales contacts, ask the salesperson or email us (see Section 15).

3. How We Use Your Information

We use collected information to:

  • Provide, maintain, and improve the Service
  • Manage employee scheduling, time tracking, and HR records
  • Process payments and manage subscriptions
  • Communicate with you regarding updates, support, and service notices
  • Send the emails you signed up for on our website, such as minimum wage change emails, and one reminder to finish a signup you started
  • Contact businesses about AppyShift through our sales team
  • Enhance security and prevent fraudulent activity
  • Analyze usage to improve performance and user experience
  • Comply with legal obligations

We do not sell your personal information or Customer Data.

4. Legal Basis for Processing (GDPR)

If you are located in the European Economic Area (EEA), we process your information under one or more of the following legal bases:

  • Contractual necessity (to provide the Service)
  • Legitimate interests (security, product improvement, fraud prevention)
  • Legal obligations
  • Consent, where required

5. How We Share Information

We may share information with:

  • Service providers (hosting, analytics, payment processors, communication tools)
  • Third-party integrations you choose to connect (e.g., payroll providers, authentication services)
  • Legal authorities when required by law or to protect rights and security

We do not share Customer Data with advertisers or unrelated third parties.

6. Data Retention

We retain your information for as long as necessary to provide the Service, comply with legal obligations, resolve disputes, and enforce agreements. You may request deletion of your data at any time (see Section 10).

Website email sign-ups, signup reminder records, and sales contact details described in Section 2.4 are kept until you ask us to delete them. After you stop an email, we keep only what we need to remember not to send it again.

7. Data Security

We implement administrative, technical, and physical safeguards to protect your information, including encrypted data transmission (HTTPS), secure access controls, and regular system monitoring. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

8. Cookies & Tracking Technologies

AppyShift uses cookies, localStorage, and similar technologies to maintain session functionality, improve performance, and analyze usage patterns. Public website analytics and advertising tags can be disabled by configuration and may be shown only after consent where required. You may also disable cookies or clear localStorage in your browser settings, but some features may not function properly.

When enabled, we may use first-party marketing analytics, Google Ads tags, LinkedIn Insight tags, the Reddit Pixel and Conversions API, and Apollo website tracking to understand which pages and campaigns lead to trial signup requests. For enhanced conversion measurement, a normalized contact email may be cryptographically hashed before it is sent to Google Ads or Reddit for matching, subject to the configured consent requirements. Marketing analytics records are retained for up to 180 days by default, unless a shorter or longer legally permitted retention period is configured.

9. Third-Party Services

The Service may integrate with third-party tools. Your use of those tools is governed by their respective privacy policies. We are not responsible for third-party practices.

10. Your Rights

Depending on your location, you may have the right to:

  • Access your personal data
  • Correct inaccurate information
  • Request deletion of your data
  • Restrict or object to processing
  • Export your data (data portability)
  • Withdraw consent where applicable

To exercise these rights, contact us at support@appyshift.com.

11. Children’s Privacy

AppyShift is not intended for individuals under 18. We do not knowingly collect information from minors.

12. International Data Transfers

If you access the Service from outside the United States, your information may be transferred to and processed in the U.S. We take steps to ensure appropriate safeguards are in place.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Continued use of the Service after changes indicates acceptance of the updated policy.

14. Text Messages (SMS)

If you opt in to AppyShift Work Alerts, or to texts about a job application you submitted through an employer's AppyShift careers page, we use your mobile number to send the texts you chose, keep the messages with your employee record or application, maintain an administrative record of incoming and outgoing text activity, and keep a record of your consent and opt-out requests. We do not sell, rent, or share mobile numbers or text message opt-in consent with third parties or affiliates for marketing or promotional purposes. Your number is shared only with the messaging provider that delivers the texts, and it is visible to your employer in AppyShift. Reply STOP to any message or visit appyshift.com/sms to opt out.

15. Contact Information

If you have questions about this Privacy Policy or your data, contact us at: support@appyshift.com