Fillable scheduling form

Share clear availability, one employee at a time.

Use the weekly form to record an effective date range, available hours, and shift preferences, then share or export a copy for your manager.

Best for: Managers building weekly schedules for part-time, hourly, student, or variable-availability teams.

Employee availability form

Share your recurring availability

Complete one form per employee. Availability and preferences stay in this browser until you choose an export or sharing action.

I understand these materials are examples for demonstration purposes, not legal advice, and should be reviewed before distribution.

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Employee name Employee email (optional) Manager email (optional) Role or position (optional) Work location (optional) Availability begins Availability ends (optional)

Day	Availability	From	Until	Ends next day
Monday				Yes
Tuesday				Yes
Wednesday				Yes
Thursday				Yes
Friday				Yes
Saturday				Yes
Sunday				Yes

Preferred shift length (optional) hours Preferred time of day (optional) Scheduling note (optional)

Availability summary

Complete your details and day-by-day availability to see a review summary.

This public form does not submit or store responses. Email opens a draft in your email app; review the recipient and contents before sending. Device sharing requires your confirmation. Availability and shift preferences are requests, not confirmed schedule assignments. Do not include reasons for restrictions or sensitive details.

Supported in AppyShift

Employees can submit an availability window with effective-from and effective-to dates.
Each day records whether the employee is available and, when available, the start and end time.
Employees can save scheduling preferences for preferred days, AM or PM timing, preferred shift length, and notes.
Availability requests can require manager approval or become active immediately when auto-approval is enabled.

Effective date range

Start with the date the new availability takes effect and the date it ends. AppyShift stores each submission as a dated availability request rather than silently replacing all future history.

Weekly availability grid

For each day, record available or unavailable status plus start and end times when the employee can work. Approved windows become the availability managers reference during scheduling.

Saved schedule preferences

Collect preferred days, preferred time of day (`AM`, `PM`, or any), preferred shift length, and an optional preference note. These are preferences for staffing decisions, not guaranteed assignments.

Review behavior

Choose whether employee submissions become active immediately or remain pending for manager approval. AppyShift notifies employees after an approved or denied review when email notifications are available.

Manager checklist

Enable employee availability self-service in Attendance settings.
Choose whether availability changes auto-approve or require manager review.
Collect effective dates and day-by-day available time ranges.
Use preferences for preferred days, AM or PM timing, shift length, and notes.
Review current approved windows and request history while staffing shifts.